A couple of years ago, we wrote about the potential security threats posed by digital copiers. Most new photocopiers have the ability to store and send information - potentially sensitive information - and, being connected to company networks, now have the potential to put that data at risk.
To that end, the FTC has issued a new guide to copier data security. Some of the suggestions include:
- Have copier handling procedures in your information security policies
- Copiers should be managed by IT staff
- Be careful with leased computers, as these may be leased again or sold
- If leasing, request information for security features such as optional add-on kits for encryption and overwriting, if not standard
- Encrypt your digital copiers
- Wipe the files on copier hard drives before disposal or return. Your policy may also include parameters to overwrite on a periodic basis to increase security (once per month is recommended).
- Lock hard drives with a passcode, if possible, to protect the data even if the drive is removed
- Networked copiers should be protected against outside intrusion and attacks