Guide to Copier Data Security

A couple of years ago, we wrote about the potential security threats posed by digital copiers. Most new photocopiers have the ability to store and send information - potentially sensitive information - and, being connected to company networks, now have the potential to put that data at risk.

To that end, the FTC has issued a new guide to copier data security. Some of the suggestions include:

• Have copier handling procedures in your information security policies
• Copiers should be managed by IT staff
• Be careful with leased computers, as these may be leased again or sold
• If leasing, request information for security features such as optional add-on kits for encryption and overwriting, if not standard
• Encrypt your digital copiers
• Wipe the files on copier hard drives before disposal or return. Your policy may also include parameters to overwrite on a periodic basis to increase security (once per month is recommended).
• Lock hard drives with a passcode, if possible, to protect the data even if the drive is removed
• Networked copiers should be protected against outside intrusion and attacks