Guide to Copier Data Security

By: Absolute Team | 12/31/2010

A couple of years ago, we wrote about the potential security threats posed by digital copiers. Most new photocopiers have the ability to store and send information - potentially sensitive information - and, being connected to company networks, now have the potential to put that data at risk.

To that end, the FTC has issued a new guide to copier data security. Some of the suggestions include:

  • Have copier handling procedures in your information security policies
  • Copiers should be managed by IT staff
  • Be careful with leased computers, as these may be leased again or sold
  • If leasing, request information for security features such as optional add-on kits for encryption and overwriting, if not standard
  • Encrypt your digital copiers
  • Wipe the files on copier hard drives before disposal or return. Your policy may also include parameters to overwrite on a periodic basis to increase security (once per month is recommended).
  • Lock hard drives with a passcode, if possible, to protect the data even if the drive is removed
  • Networked copiers should be protected against outside intrusion and attacks
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